Productivity

Toggl Track

Know where your hours went and bill clients for every one of them

Notion

Keep notes, projects and clients in one place, structured the way you work

Clockify

Know exactly which client to bill for which hour — free for up to 5 users

Surfshark

Work safely on café and hotel Wi-Fi from every device you own, on one subscription

ChatGPT

AI assistant for writing, coding, analysis and brainstorming

Claude

AI assistant for analyzing long documents and complex writing

DeepL

AI translator that captures nuance in complex professional texts

Grammarly

AI grammar and style checker for polished client-ready writing

Bitwarden

Self-hosted password manager with encryption for freelancers

ExpressVPN

Work securely from hotels and airports with a VPN that connects wherever you travel

NordVPN

Work safely from café, hotel and coworking WiFi without exposing client data

1Password

Stop resetting client logins — every password in one vault, shared safely with your team

Fireflies

Stay present on client calls — Fireflies writes the notes and the action items for you

ESET

Keep client files safe from malware without slowing down an older laptop

Zapier

Let your apps pass data to each other, so you stop copying it by hand

Clockodo

Record staff hours the way EU law requires, with your data hosted in Germany

LocalSend

Phone to laptop over your own Wi-Fi instead of through the cloud

Deel

Hire and pay people abroad without setting up a local company

Calendly

Stop the back-and-forth over meeting times — clients pick a free slot from your link

TidyCal

Appointment scheduling with free plan, cheaper than Calendly

Timely

Automatic time tracking that captures hours in the background

Harvest

Time tracking with invoicing and expense reports for freelancers

Hubstaff

Show clients what their billed hours bought — screenshots, activity and GPS as proof

Flameshot

Show clients what you mean with a screenshot, arrows and text

LibreOffice

Write proposals, spreadsheets and slides without an Office subscription

PDF24 Tools

Merge, shrink and convert proposals and receipts as PDFs

VeraCrypt

Keep client data encrypted on your laptop and USB sticks

Snagit

Show clients how something works instead of writing long explanations

Alfred

Find apps, files and snippets from the keyboard and automate routine tasks with workflows

Rectangle

Snap windows into halves and thirds with a shortcut — work side by side without fiddling

Foxit

Edit, merge and get contracts signed — the Acrobat jobs, in one PDF editor

Timing

Track time automatically by app and website use, no manual entry

Memtime

AI time tracking that logs work automatically in the background

TimeCamp

Time tracking with project profitability insights

Tyme

Time tracking for Mac and iOS with invoicing and project reports

Joplin

Project notes and checklists in one place, synced with encryption

ShareX

Screenshots, recordings and OCR on Windows without paying for a license

WakaTime

Stop guessing billable dev hours: coding time is logged automatically inside your editor.

BetterTouchTool

Custom gestures, shortcuts and trackpad actions that take repetitive clicks off your hands

Keeper

Keep track of who on your team can access what, and revoke it in one click

NordPass

Share logins safely with your team instead of pasting passwords into chat

Proton Pass

Store passwords securely and keep your real email address out of spam lists

Happy Scribe

Turn interviews, podcasts and videos into text and subtitles — by AI or a human

Cal.com

Self-host your scheduling tool free or use their cloud option

RescueTime

Automatic time tracking and focus analytics for productivity

TimeTac

Track team hours with minute precision and built-in compliance

Super Productivity

Tick off tasks while the time per client tracks itself

ActivityWatch

See where your workday went, with no timer to start and no data sent to a cloud.

CookieYes

Get a compliant cookie banner up without hunting down every script yourself

Fax.Plus

Send and receive faxes from browser, app or email, with your own fax number

Bartender

Cluttered menu bar? Hide and arrange Mac icons so only what matters stays in view

CleanMyMac

Mac full and sluggish? Clears junk, catches malware and keeps your system running fast

DocuSign

Get contracts signed online; solo, the smallest plan or a lighter alternative is enough

Magnet

Drag windows to the edge and they snap into place — split-screen work without resizing

Paste

Never lose something you copied — searchable clipboard history across Mac and iPhone

pCloud

Project files on every device, with a one-time payment option instead of a subscription

Handy

Hold a key, speak, the text appears — offline, open source, free

Cal ID

Let clients book, get reminded by WhatsApp and pay upfront — free for one person

ScreenSnap Pro

Screenshots with custom backgrounds, annotations and cloud links

WebCatalog

Keep each client's Slack, Gmail and Notion apart, without juggling browser profiles

Amie

Manage projects and deadlines in one calendar view

ManicTime

Desktop time tracking that keeps all data offline

absence.io

Get leave requests out of spreadsheets and email — absences and hours in one place

Kimai

Open-source time tracker with invoicing and team collaboration

Papershift

Plan shifts, track hours and approve leave in one app, with payroll exports ready

Stable

Keep your home address off filings: get a business address and read your mail online.

Xnapper

Post-ready screenshots in seconds, with sensitive details hidden automatically

Zight

Capture your screen and share a link instead of sending files back and forth

Better Proposals

Send a proposal, see when the client reads it and get it signed on the spot

Dashlane

Strong passwords for the whole team, without anyone needing a training session

KeePassXC

Encrypted passwords on your own machine, with no account and no cloud provider

Nextcloud

Files, calendar and contacts on a server you control, not a big-tech cloud

Microsoft OneDrive

Edit and share Office files anywhere, straight from Word, Excel and Teams

Sync.com

Store and share client files so that not even the provider can read them

Termageddon

New state privacy laws every year? Termageddon updates your website policies for you.

Termly

Need a privacy policy before launch? Termly walks you through it and adds the cookie banner.

Appointo

Online appointment booking with reminders, calendar sync and upfront payment for coaches and studios

Traqq

Timer, timesheets and project costs without screenshot monitoring — free for small teams

Buddy Punch

US time clock with GPS, scheduling and payroll — for teams, not solo

Jibble

Know who clocked in and where — for the whole team, free, from phone, kiosk or Slack

Timemator

Tracks your work automatically without manual logging

PostScan Mail

Travelling or working from home? Pick a business address and manage your mail from the app.

iPostal1

Don’t want your home address on invoices? iPostal1 gives you a business address and scans mail.

iubenda

Serving EU and US visitors? iubenda keeps your privacy policy and cookie banner compliant.

Qwilr

Send proposals as interactive web pages that clients can accept in one click

SignNow

Get contracts and forms signed online, without the enterprise overhead

Traveling Mailbox

Working on the road? Traveling Mailbox scans your post so you never miss a letter or check.

VisualCV

Build resumes from 30+ templates with shareable links and a portfolio site

F The Hours

UK only: log hours, send invoices, see what the tax year owes

Integrately

Connect apps with 20,000+ pre-built workflows without code

Microsoft OneNote

Digital notebook with flexible layouts, pen support

Pipedream

Code-first automation for developers — Workflows shuts down March 31, 2027

Simplenote

Plain-text notes sync across devices instantly and free

actiTime

Time tracking with project budgeting and team cost management

Blip

Encrypted file sharing via links, no account needed

BrandBird

Design branded social cards from screenshots and code snippets

CleanShot X

Screenshot and screen recording tool for Mac with annotation

Collective

S-Corp accounting, taxes and payroll in one platform for US

Notion Calendar

Calendar with meeting booking, overlay views and team scheduling

Dripify

LinkedIn automation for connection requests, messages and leads

Dropbox

Store files securely and share with teams instantly

Enhancv

AI resume builder that generates personalized content

FlowCV

Free resume builder with clean templates and instant PDF export

FunctionFox

Time tracking and project management built for creative teams

Google Calendar

Free calendar with team sharing, meeting links and mobile access

Google Docs

Real-time document collaboration with built-in commenting

Google Drive

Store files and collaborate on documents in real time

Google Forms

Collect client feedback and responses without paying

Google Sheets

Free spreadsheets with real-time collaboration and formulas

Granola

AI converts scattered notes into complete meeting transcripts

Grok

AI chatbot with real-time web access and current information

Gusto

Pay your first employees and contractors without filing payroll taxes yourself

JSON Resume

Build a standardized resume recruiters can parse instantly

Koalendar

Schedule client appointments with your personal booking link

LegalZoom

Legal docs for business formation, contracts and trademarks

Markup.io

Annotate designs with visual comments and screenshots directly

Medium

Publish articles to millions and build your freelance brand

Microsoft Copilot

AI assistant that answers questions and generates content

Open Resume

Open-source resume builder that stores nothing on servers

Otter.ai

Transcribe meetings and extract action items automatically

Raycast

Fast Mac launcher with AI commands, clipboard history

Reactive Resume

Free resume builder with customizable themes and self-hosting

Reply

Email, LinkedIn and call sequences for B2B sales outreach

Resume.io

Build and share professional resumes in minutes online

ResumeTrick

Generate ATS-friendly resumes that pass screening systems

SavvyCal

Scheduling link that auto-finds free times across calendars

Screen Studio

Screen recordings with auto-zoom and professional editing

Setapp

Access 240+ premium Mac apps through one affordable subscription

Shottr

Screenshot tool with OCR and pixel measurements for Mac

Smallpdf

Convert, compress, merge and sign PDFs without leaving one tool

Standard Resume

Build a professional resume

Tally

Contact forms and surveys without limits on your free plan

Tracky

Time tracking with approval workflows and project-based reports

Tweek

Weekly planner for freelancers with distraction-free scheduling

Typeform

Engaging forms that feel like conversations boost completion

WeTransfer

Send large files up to 2 GB via shareable links instantly

ZenBusiness

Form an LLC or corporation in minutes with step-by-step guidance

Dropbox Sign

Digital signatures for contracts and invoices — 3 documents

HyNote

Transcribes meetings and audio into summaries for freelancers

PandaDoc

Create proposals and contracts with built-in eSignature tools

Proposify

Proposal creation with templates and e-signature for freelancers

YouSign

Legally binding e-signatures for European freelancers

Cloudflare

DDoS protection and DNS security for websites with a free plan

IFTTT

Connect apps without coding — automate marketing tasks

Make

Visual automation builder for marketers without coding skills

Mistral

Open-source AI model with privacy controls and GDPR compliance

Mullvad

VPN with zero tracking, no account required, anonymous payment

n8n

Open-source workflow automation, self-hosted or cloud for GDPR

NextDNS

Block trackers and malware at DNS level with GDPR compliance

Perplexity

AI search engine that cites sources for every answer

Proton Mail

Encrypted email with GDPR compliance, no Big Tech tracking

Rocket Lawyer

Get legal contracts and advice without hiring

Tresorit

Encrypt files before upload to keep data private from everyone

Tuta

End-to-end encrypted email and calendar with zero tracking

HyperWrite

Finish routine emails and copy faster with AI suggestions right where you type

Timebutler

Time tracking and leave management for distributed teams

Writelytic

Create custom AI writing tools without coding knowledge

Rytr

Get routine emails, product blurbs and social posts drafted in seconds, no prompt skills needed

CyberGhost

Work on café and coworking Wi-Fi without exposing client data, on every device

GetTerms

Website policies and a cookie banner from one place, priced per site

Qbserve

Billable hours worked out from your documents and sites, not from a timer you forgot to start.

TermsFeed

Need a privacy policy before launch? Start free and pay once for extra clauses

VirtualPostMail

Need a US address for your business and banks? Get mail scanned and forwarded from one account.

Icedrive

More room for backups and media, mounted like an extra drive on your computer

Avast

Protect client files and invoices from malware and ransomware — the base version costs nothing

Rize

Track time automatically while AI reveals productivity patterns

ScreenOtter

Polish screenshots and screen recordings automatically — no subscription

Heev

Time tracking, invoicing and accounting combined for freelancers

G DATA

Worried about client data on your laptop? German-made antivirus with no backdoors

Julius AI

Spreadsheet analysis eating your afternoon? Ask your data and get ready-made charts

Reclaim.ai

Meetings eating every free slot? Reclaim protects focus time for real work in your calendar

WPForms

Client inquiries arrive half-complete? A WordPress form asks for everything up front

WorkSnap

Rates, rounding and exports with no paid plan — for a single user

Obsidian

Notes live as Markdown on your own disk, not in someone else's cloud

PDF Agile

Edit and convert PDFs — desktop and browser, with a free tier

hide.me VPN

VPN with a free 10 GB plan, multi-hop and servers in 50+ countries

Norton 360

Antivirus bundle with VPN, password manager and cloud backup

Twizzlo

Appointment booking, client CRM and staff scheduling at one flat price

BambooHR

HRIS with published pricing — Core $10, Pro $17, Elite $25 per employee

Cake Equity

Free for 5 stakeholders, Build $1,000/yr — SAFEs and option grants included

Carta

Cap table, SAFEs and option grants — free Launch tier up to 25 stakeholders

Eqvista

Free cap table for under 20 stakeholders plus 409A valuations from $990/yr

Ledgy

European cap table and equity plans — free Launch, Scale from €5,000/yr

Pulley

Cap table software with published prices — $1,200/yr Startup, no free plan

Rippling

HR, IT and payroll on a single platform — no published pricing, quote only

Anytime Mailbox

Virtual business address with mail scanning, 2,500+ sites

Bitdefender

Multi-device antivirus with hardened banking browser

BusinessAnywhere

US company formation with registered agent and address

ResumeSpice

Resumes written by former recruiters, not a template tool

Scribendi

Human editing and proofreading, priced by length

PolyPal AI

Real-time AI translation for meetings, videos and conversations

Vecbase

AI agents handle research, writing, slides and spreadsheets

CamoCopy

AI learns your voice to write consistently in your style

Zencaptcha

Block spam while keeping your forms frictionless

NeuronWriter

SEO writing tool with competitor analysis and keyword research