Project Management Tools for Freelancers

Airtable

Spreadsheet-database hybrid with grid, kanban, calendar

Akiflow

Consolidate tasks from Notion, Asana, and Gmail

Amie

Manage projects and deadlines in one calendar view

Any.do

Task and calendar app with reminders and workspace sharing

Appointo

Online appointment booking with reminders, calendar sync and upfront payment for coaches and studios

Asana

Juggle several client projects at once without a deadline slipping through

Attio

Customizable CRM that adapts to your client and deal workflows

awork

Log hours right on the task and see who on the team still has room for more work

Basecamp

Lean PM with to-dos, chat, schedules and flat pricing

Bonsai

Manage contracts, invoices, and projects without juggling

Breeze

Kanban and time tracking for small agencies and freelance teams

Cal.com

Self-host your scheduling tool free or use their cloud option

Calendly

Stop the back-and-forth over meeting times — clients pick a free slot from your link

Cal ID

Let clients book, get reminded by WhatsApp and pay upfront — free for one person

ClearCRM

All-in-one CRM with projects, quotes and invoices for teams of 1 to 50

ClickUp

Run tasks, docs and deadlines for every client from one place instead of five apps

ClientJoy

Manage clients, projects, and invoices in one dashboard

Content Snare

Gather client content through guided forms instead of chasing

Cushion

Track income, expenses, and workload in one dashboard

Dubsado

Automate contracts, invoices, and client workflows to save hours

Folk

Save LinkedIn leads in one click and let AI fill in the details you'd otherwise look up

GanttPRO

Schedules with dependencies and milestones — a clear plan instead of spreadsheet juggling

Goodlance

Accounting, invoicing, time tracking and project management

HoneyBook

Inquiries, contracts, invoices and payments in one platform

Instagantt

A Gantt view for Asana or on its own — deadlines and dependencies at a glance

Linear

Issue tracking and project management built for developer speed

Mesh (formerly Clay)

Contacts from email, calendar and social in one place — with reminders to reconnect

MOCO

Project management with quoting, invoicing and time tracking

Monday.com

Rebuild your team's workflow as a board and see who is doing what by when

Monica

Open-source contact management with notes and reminders — free when self-hosted

Motion

AI calendar that automatically schedules your tasks and meetings

Notion

Keep notes, projects and clients in one place, structured the way you work

PDware ResourceFirst

Portfolio and resource management with real-time dashboards

Pipedrive

See every deal and its next step at a glance, so no proposal goes cold

Plaky

Organize client projects in boards with your whole team, without per-seat costs

Reclaim.ai

Meetings eating every free slot? Reclaim protects focus time for real work in your calendar

Scopefolio

Scope, change approvals and handover in one place — free during early access

Smartsheet

Plan projects with dependencies and deadlines without leaving the spreadsheet you know

Sunsama

Sync your calendar and tasks to plan focused work days

Superlist

Minimalist task manager with smart lists and team collaboration

TeamGantt

Drag-and-drop Gantt charts that keep deadlines and dependencies in clear view

Things 3

GTD app for Mac and iPhone with one-time purchase

TickTick

Plan your day, block focus time and tick off tasks on every device in one app

TidyCal

Appointment scheduling with free plan, cheaper than Calendly

Todoist

Organize tasks by priority, set recurring reminders

Tradify

Schedule jobs, track materials, and invoice clients in one place

Trello

See at a glance what's open, in progress and done — on a board clients can join

Tweek

Weekly planner for freelancers with distraction-free scheduling

Twizzlo

Appointment booking, client CRM and staff scheduling at one flat price

Wrike

Gantt charts and time tracking keep growing teams organized

xTiles

Notes, tasks and daily planner on one visual board, with templates and AI

Zenkit

Manage projects across multiple views with a built-in database

Zoho One

45+ integrated business apps (CRM, accounting, projects, mail)